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The Ultimate Guide to Planning a Baby Shower

Baby Shower Planning Checklist

The arrival of a new family member is certainly a cause for celebration, and what better way to celebrate than with a baby shower! While baby showers can be tons of fun, they can also be difficult to plan. If you’re looking for some advice on how to plan a baby shower, you’re in luck! Below we’ve made the ultimate guide to planning a baby shower.

Continue reading below for our checklist and tips on how to plan a successful and special baby shower.

10 Weeks Before

Determine The Host

Baby showers are typically hosted by a close friend or family member of the mom-to-be. If you don’t want to handle the party all on your own, consider asking one of your best friends or close relatives to host the party.

Set Your Budget

You can’t plan a party without a budget! Take some time to decide what you’d like to have at your baby shower, then decide how much money you should spend on each element.

Make Your Guest List

 You want all of your friends and family near for your baby shower. Be sure to sift through your many loved ones to ensure everyone gets an invite to your baby shower.

Pin Down An Event Venue & Date 

You and your baby shower guests deserve nothing but the best, which is why you should select a great event venue for your celebration. Of course, you’ll also need to decide a date with for the party too. Remember you don’t want a venue too big or too small, so keep your guest list in mind when looking.

Six Weeks Before

Purchase Decorations

Baby showers typically have decorations relating to the gender or theme of the baby’s nursery. Adding festive decorations to celebrating your upcoming child is a must. Visit websites like Pinterest for ideas on party decor!

Send Out Your Invitations

You can’t have a baby shower without guests! Send out your invitations early, that way guests have time to adjust their schedules so they can attend your celebration.

Plan Your Catering Menu

You’ll definitely want to have some tasty food at your event, even if it’s just hors d’oeuvres. Cooking for your party can be stressful, which is why you’ll want to design a great menu with a catering service.

One Month Before

Order Cake & Desserts

Delicious desserts will definitely make your party shine, many new moms also love special baby theme’d cakes at their party. If you have a theme, ask your bakery to create a cake that coexists with that. You should place a bakery order about one month in advance to ensure you get your order in time for the party.

Hire a Photographer

Capturing special moments during your event is a must. Whether you hire a photographer or have someone from your party who is good with photography you’ll want pictures being taken. If you do decide to hire a pro, be sure to book early to ensure your top choice has time in their schedule for your event.

Prepare a Few Baby Shower Games

There are plenty of traditional baby shower games you can play to help you guests have fun. Be sure to find some fun options and prep games for your party. A simple Google search or Pinterest search will give you tons of games to choose from.

Two Weeks Before

Follow-Up With Guests

You might not hear back from all your guests before your event, so it’s worth following up with anyone you haven’t heard from before the party. Some people just forget to respond to your RVSPs, and you’ll definitely want to know the exact amount of guests will be in attendance.

Purchase Party Favors

You’ll definitely want to show guests you appreciate them, and a great way to do that is with party favors. Purchase some great party favors a couple weeks before your baby shower to ensure you find the best options.

Day Of The Party

Arrive At Your Venue Early

There’s always a chance things could go wrong on your big day, and the best way to ensure everything goes well is to arrive at your baby shower venue early. If you have appointed someone to take care of your party needs, send them before the party begins to make sure things are going smooth.

Enjoy Yourself!

Now’s the time to reap the reward of your tireless planning! Relax, have some great food, play a few games, and have plenty of fun with your friends and family!


If you’re looking for a baby shower venue in the Long Island area, consider us at O’Connell Gardens. Our event venue includes two rooms, for both large and small events. For more information on booking and availability, contact our banquet office! 

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